Executive Assistant

Job Description

• Good interpersonal skills as well as the ability to interact effectively with all levels of staff and external stakeholders.
• Responsible for multiple calendar management, submission of weekly timesheets, expense & medical claims for the Partners / Principals.
• Organise and coordinate international travel arrangements, hotel bookings including visa applications for the Partners/Principals.
• Provide administrative support for project proposals (Filing/Binding)
• Provide support to Consultants on travel advisory/arrangements (visa/flights/immigration requirements), as needed.
• Provide support to HR/IT on the configuration of laptops for new hires.
• Manage, coordinate, and support special projects as needed.
• General office duties assigned by Management as needed.

Qualifications

• A diploma/degree or secretarial/administrative training with at least 5 years of relevant experience as an executive assistant in a consulting or professional services organisation.
• Must be proactive, meticulous, organized and able to work in a fast-paced/dynamic environment, including having the flexibility to adjust and react to changing priorities.
• The ability to work effectively, independently and be hands-on to handle multiple stakeholders.
• Excellent communication and inter-personal skills, comfortable to work across borders with a global admin team to organise schedules and meetings and be service-oriented.
• High response rate to emails, messages, and other mode of communications.
• Diplomatic, agile, perceptive and has a positive attitude.
• Job requires physical presence on-site.

Additional Information

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